Make It Easy to Get Paid: How to Send a Professional Invoice from Your Tractor Seat

Dust kicked up from the tractor tires as Levi slowed to the end of the row. He had just wrapped up custom planting for a neighbor—a job worth a solid $600. But he wasn’t heading back to the office. No, Levi tapped his phone, opened his invoicing software, and in five minutes flat, his professional invoice was off to the client.

Welcome to the new age of farming. You’re not just a grower—you’re a business owner, a freelancer, and yes, the CFO of your own small enterprise. Whether you’re hauling hay or harvesting greens, streamlining your invoicing process can help protect your cash flow and keep late payments at bay. Here’s how to do it—right from the field.

Why Mobile Invoicing Matters for Small Business Owners

If you’re still using an Excel spreadsheet, free invoice template in Google Docs, or scribbling notes in the pickup, you’re not alone—but there’s a better way. Mobile invoicing software lets you:

• Create professional invoices with consistent invoice numbers, invoice dates, and your contact information.
• Send invoices on the spot—no delay, no forgetting.
• Accept online payments (like PayPal, credit card, or bank transfer) right away.
• Automatically apply late fees and payment reminders.
• Track unpaid invoices and follow up with ease.

Step-by-Step Guide: How to Send an Invoice from Your Phone

1. Open Your Invoicing App

Log into your accounting software (like FarmRaise Tracks or any other all-in-one tool you use). Make sure your logo, business name, and phone number are up-to-date.

2. Select an Invoice Template

Choose your favorite invoice template—or use a free invoice generator if you're just getting started. Most apps offer a clean, itemized layout that works well for any small business or freelance gig.

3. Enter the Client’s Name and Contact Info

This ensures your professional invoices look polished and reach the right person. Add their email, business name (if applicable), and double-check for typos.

4. Add Line Items

List what you did—whether it was “20 acres of custom spraying” or “haul-in of feeder calves.” Be specific and itemized. Don’t forget to include the total amount due at the bottom.

5. Set the Due Date and Payment Terms

Standard payment terms are Net 15 or Net 30. Be clear about the payment due date and whether there are late fees for overdue payments.

6. Choose Payment Options

Enable payment methods like PayPal, credit card, or bank transfer. The easier you make it, the faster you’ll get your invoice payment.

7. Double Check and Send

Review the necessary information—invoice number, invoice date, totals, and your contact information. Then hit “Send.”

Pro Tips to Automate and Improve Cash Flow

• Automate recurring invoices if you bill the same client monthly.
• Use payment reminders to cut down on late payments.
• Send a follow up if you haven’t received payment a few days after the due date.
• Answer common questions in a short “FAQs” or “Memo” section at the bottom of your invoice.

Real Talk for Entrepreneurs in the Field

Whether you’re billing for drone spraying, soil testing, or agrotourism tours, sending timely payment requests makes you look legit and gets you paid faster. That’s money for parts, seed, or a much-needed break.

So next time you finish a job, don’t wait to get home to send invoices. Grab your phone, crank down the AC in your tractor cab, and make that money move.

Final Thought

Farming is unpredictable, but your finances don’t have to be. With the right online invoicing tools and this step-by-step guide, you can create your first invoice, manage your bookkeeping, and stay on top of your workflow—all while you’re still in the field.

Because you deserve to run your small business like the pro you are.

Ready to get started? Use code IT312B at checkout for 20% off or use this link to checkout now.