Custom Work, Custom Profits: Invoicing Tips for Fieldwork, Spraying & Beyond

Running custom fieldwork or spraying operations isn’t just about horsepower and precision—it’s also about getting paid, fast and accurately. Whether you’re mowing hay for the neighbor, spraying cover crops across counties, or seeding specialty plots for a co-op, you’re offering a premium service. So why not treat your invoicing process with the same level of professionalism?

FarmRaise Tracks helps small businesses and independent operators send professional invoices right from the tractor seat or home office. With easy-to-use invoicing tools, you can document your income, follow up on late payments, and streamline your cash flow without complicated accounting software. Here's how to get started and why it matters.

The Power of Invoicing on the Go

Imagine you just finished a 120-acre spraying job. With FarmRaise Tracks, you can create and send invoices before the dust settles. Whether you’re on the mobile app in the field or on the web app back at your desk, our invoicing software lets you generate a work order, assign an invoice number, and email the total amount due within minutes.

Many service businesses struggle with unpaid invoices because they wait too long to invoice or forget entirely. By automating the invoicing process and sending payment reminders, you stay top-of-mind for your customers.

Use Templates to Standardize and Save Time

Invoice templates are your best friend if you’re doing similar jobs regularly. Instead of entering fieldwork details from scratch every time, you can select a prebuilt template and tweak the job description, amount due, or payment terms. Templates help streamline your workflows, reduce error, and speed up turnaround times.

For business owners managing multiple income streams—say, fencing, drone scouting, and cover crop seeding—this can significantly optimize time and ensure clean, accurate records.

Set Clear Payment Terms and Follow Up

When you send invoices, include a clear due date and accepted payment methods (credit card, PayPal, ACH, check). Invoicing software like FarmRaise Tracks allows you to add this to each invoice automatically, removing the guesswork for your customer.

The organization of the invoices makes it seamless to send notifications to clients who haven’t yet paid, or to mark invoices as partially paid!

Customize by Job and Client

The same rate doesn't fit every job. With FarmRaise Tracks, you can customize the price, invoice number, and purchase order based on what’s agreed with each client. For example, if you're doing a one-time 40-acre pasture seeding job, your invoice might include line items for labor, fuel surcharge, seed cost, and equipment use. For field service management pros offering a bundle of services, this level of customization is key.

Customers can access a customer portal to view invoices, make online payments, and keep track of their own records. That transparency boosts your professionalism and builds trust.

Automate the Paperwork, Focus on the Field

Custom operators wear many hats: mechanic, agronomist, manager, and more. That’s why we have made it easier to manage your paperwork. With FarmRaise Tracks you can:

• Send invoices from your phone or computer
• Set up recurring invoices for frequent clients
• Track unpaid invoices and send follow-up reminders
• Export your data

This isn’t just about making life easier; it’s about professionalizing your business. Timely payments, clean documentation, and automated workflows help you manage cash flow better and make smarter business decisions.

Tips for Optimizing Your Invoicing Process

1. Use consistent invoice templates with your logo, contact info, and payment terms.
2. Include invoice number, purchase order reference, and service date on every invoice.
3. Set a standard due date (e.g., Net 15 or Net 30) and stick to it.
4. Enable multiple payment options to reduce friction—credit card, PayPal, bank transfer.
5. Send invoices immediately after completing a job to speed up payment.
6. Use automatic payment reminders to cut down on late payments.
7. Review your accounts receivable monthly to keep an eye on cash flow.
8. Integrate Microsoft or AI tools for deeper accounting insights.

For Farmers, by Farmers

FarmRaise understands that many of our users are farmers first and business owners second. That’s why our online invoicing tool is designed to meet the real-world needs of rural, independent service businesses. Whether you’re offering a one-time hay hauling job or full-season spraying, FarmRaise Tracks makes it simple to send professional invoices and get paid promptly.

With fewer unpaid invoices, fewer late payments, and better field service management, you can reinvest in your equipment, grow your reputation, and build a more resilient business.

Final Thoughts

You put in the sweat and expertise to offer quality custom work. Don’t let clunky paperwork and forgotten follow-up cost you income. With FarmRaise Tracks, you can streamline the entire invoicing process from fieldwork to final payment—and look professional doing it.

Ready to optimize your workflows and automate your invoicing? Log in to your FarmRaise Tracks account today, explore our invoice templates, and start sending invoices that work as hard as you do.

Try FarmRaise Tracks on your mobile device or desktop and give your fieldwork the business edge it deserves. More profit. Less paperwork. Right on time.

Ready to get started? Use code IT312B at checkout for 20% off or use this link to checkout now.

‍