How to Use FarmRaise Tracks to Organize Your Income for Schedule F

Tax season can be overwhelming for farmers and ranchers. Between tracking down receipts, categorizing sales, and remembering which government payments you received, organizing your income for your Schedule F form might feel like an impossible task. But it doesn’t have to be.

With the right tools—and a little proactive recordkeeping—you can simplify your tax preparation process and take control of your farm finances. FarmRaise Tracks offers a digital bookkeeping system built specifically for the needs of farmers, making it easier to log farm income, track deductible expenses, and get a clearer picture of your farm business’s financial health.

In this guide, we’ll break down what counts as income on Schedule F and how to use FarmRaise Tracks to organize it effectively for IRS compliance.

What Is Schedule F?

Schedule F (Profit or Loss From Farming) is a tax form that farmers and ranchers use to report income and expenses related to farming activities. As a sole proprietor or small business owner in agriculture, you're required to file this form with your annual income tax return (Form 1040) to determine your farm profit or loss.

Schedule F captures your gross income from sources like:

• Sales of livestock, produce, grains, and other farm products
• Agricultural program payments (e.g., USDA subsidies)
• Crop insurance proceeds and federal disaster payments
• Rental income from farm real estate (if not reported on Schedule E)
• Other farming-related sources of income

Correctly reporting these on your Schedule F form is key to calculating your taxable income, self-employment tax, and potential tax deductions or credits.

Income Categories That Belong on Schedule F

Understanding what counts as farm income is essential to accurate tax filing. Here’s a breakdown of the most common categories:

1. Commodity Sales

This includes income from the sale of grains, vegetables, fruits, livestock, dairy, or other farm products. It’s reported in Part I of the Schedule F form as part of your gross income.

FarmRaise Tracks lets you log and tag these transactions, making it easy to separate sales of different commodities. Each entry can include notes about the customer, product sold, and date, which can be useful during tax preparation or IRS audits.

2. Government Payments

Many farmers receive agricultural program payments from the USDA, such as conservation program incentives or disaster assistance. These must also be reported on Schedule F, usually under "Agricultural Program Payments."

FarmRaise Tracks helps you record these payments and distinguish them from regular sales. You can tag entries like “USDA program” or “EQIP payment” to ensure they show up correctly in your records.

3. Crop Insurance and Disaster Payments

Proceeds from crop insurance, drought relief, or similar federal programs are generally considered taxable income and should be included in your farm tax return. Depending on when you receive the funds and which accounting method you use (cash method vs. accrual), you may be able to defer reporting.

Use FarmRaise Tracks to mark these deposits separately. A custom tag such as “crop insurance” helps identify and aggregate these transactions for tax purposes.

4. Custom Work and Services

If you offer hay baling, custom harvesting, or other farm-related services, those payments count as farm income too. While some custom work may be reported on Schedule C (Profit or Loss From Business), most small producers can include it on Schedule F.

You can record this type of income under service categories in FarmRaise Tracks, keeping it separate from your crop or livestock sales.

5. Rental Income

Rental payments for farm equipment or land may need to be reported on Schedule E instead of Schedule F, depending on how involved you are in the farming operation. Still, it’s smart to record all rental income in FarmRaise Tracks for your tax professional to evaluate.

How to Log Income in FarmRaise Tracks

FarmRaise Tracks is designed to make recordkeeping as simple as possible for farmers. Here’s how to enter and organize your income efficiently.

Step 1: Choose an Accounting Method

Most farmers use the cash method, meaning you report income when you receive it and expenses when you pay them. Others may opt for the accrual method, which tracks income when earned and expenses when incurred.

Set your accounting method in FarmRaise Tracks to match your IRS tax filing approach. This ensures that your reports reflect your real tax obligations.

Step 2: Add Income Transactions

In the FarmRaise Tracks dashboard, you can manually add income entries or import them from a bank connection. Use consistent naming and tags like:

• “Soybean sale to co-op”
• “USDA program payment”
• “Crop insurance payout”

These categories help keep your farm operations organized and searchable.

Step 3: Attach Documentation

Whenever possible, attach invoices, receipts, or USDA letters to your entries. This helps you and your certified public accountant  verify the amounts and origins of your farm income during tax time.

Step 4: Run Income Reports

FarmRaise Tracks offers downloadable reports that show your categorized income over any time period. These can help you fill out your Schedule F accurately or provide clean records to your tax professional.

Tips for Maximizing Tax Deductions and Credits

Organizing your income is just one part of farm tax prep. You also need to track deductible expenses that reduce your taxable income.

Common Deductible Farm Expenses

• Seed, feed, fertilizer, chemicals
• Repairs and maintenance
• Fuel and oil
• Farm equipment purchases (including depreciation)
• Conservation expenses
• Property taxes and insurance
• Loan interest

With FarmRaise Tracks, you can tag and categorize each of these business expenses, creating a full record for your income tax return.

Don’t Forget Depreciation

Farm equipment such as tractors, planters, and irrigation systems may qualify for depreciation or Section 179 expensing. These deductions help lower your federal tax bill over time.

Logging your equipment purchases and dates in FarmRaise Tracks will help your CPA or tax software calculate depreciation schedules correctly.

Know What’s Business Use

If you operate your farm from your home or share vehicles between personal and business use, you’ll need to track usage percentages. FarmRaise Tracks supports these types of entries so you can claim appropriate tax deductions.

Final Checklist for Tax Time

Before submitting your income tax return, make sure you’ve covered these areas:

• All farm income recorded and categorized
• USDA payments and crop insurance logged separately
• Rental income properly classified
• Business expenses matched to receipts
• Equipment purchases documented for depreciation
• Custom work income properly tagged
• Reports downloaded and shared with your CPA or tax software

When to Call in a Tax Professional

Farm taxes can get complicated, especially if you receive multiple types of income, file jointly, or have mixed-use property. A qualified CPA or tax professional can help you interpret the IRS guidelines, navigate tax credits, and optimize your tax filing.

Even better: When you come prepared with organized records from FarmRaise Tracks, your advisor can focus on strategy—not sorting paperwork.

Plan Ahead for Next Tax Year

Tax preparation is easier when it’s ongoing. Start the new tax year by:

• Logging transactions weekly
• Categorizing income as it comes in
• Tagging deductible expenses right away
• Reconciling your balance sheet every quarter

FarmRaise Tracks makes these tasks simple, supporting your small business from planting to tax time.

Final Thoughts

Whether you raise cattle, grow produce, or offer custom baling services, staying on top of your farm income is crucial for a smooth tax season. Schedule F requires accurate, categorized records—and that’s exactly what FarmRaise Tracks helps you build.

From sales of livestock to USDA payments to conservation expenses, you can log, organize, and review all your farm-related income in one place. With this foundation, your tax preparation becomes more accurate, your tax liability more manageable, and your farm business more resilient.

Make tax season just another part of running a strong operation. Get started with FarmRaise Tracks today and take control of your farm finances.

Ready to get started? Sign up for FarmRaise today and start building a better future for your farm. Use code IT3H12B at checkout for 20% off or use this link to checkout now.