5 Reports Every Multi-Entity Farm Should Run Monthly

Managing a farm with multiple business entities—whether a mix of family farms, sole proprietorships, partnerships, or limited liability companies—is no small feat. Each entity may operate independently, but the financial health of the entire farm business depends on clear, consistent, and accurate reporting across the board. Whether you're managing a dairy farm with separate feed, equipment, and livestock arms or a diversified crop operation with shared labor across multiple farms, monthly reports can help you monitor cash flow, ensure IRS compliance, and make informed decisions that benefit your whole operation.

FarmRaise supports small business owners and agricultural producers by offering user-friendly tools that simplify farm accounting and help streamline your financial management. With a strong foundation in record-keeping and bookkeeping, FarmRaise Tracks makes it easier to stay on top of the financial reports that matter most—especially when you’re juggling several business entities.

Here are the five essential reports that every multi-entity farm should be running each month.

1. Consolidated and Entity-Specific Profit and Loss Statements

Also known as an income statement, the profit and loss (P&L) report summarizes your farm income and expenses over a specific period. When managing multiple entities, it's critical to generate both individual and consolidated P&L reports. This dual view helps you:

• Evaluate the financial performance of each business unit
• Identify unprofitable operations or hidden revenue streams
• Allocate shared expenses like fuel, labor, or credit card charges more accurately
• Prepare for IRS audits and tax purposes with better clarity

If you use accounting software like FarmRaise Tracks, you can generate entity-specific P&Ls automatically by tagging transactions. This real-time tracking helps minimize manual data entry and keeps your records clean.

FarmRaise also allows you to tag expenses by enterprise (e.g., corn vs. cattle), which provides a similar level of granularity for small farms operating like larger corporations. These reports are foundational for decision-making, budgeting, and income tax planning.

2. Balance Sheet by Business Entity

A balance sheet gives you a snapshot of your operation’s financial health at a given moment. It shows your assets (equipment, inventory, bank accounts), liabilities (loans, credit card debt), and owner’s equity.

For a multi-entity farm, breaking out the balance sheet by entity enables better liquidity tracking and ensures each business’s standing is understood in isolation and in context. This level of detail can be especially helpful when:

• Working with a lender to secure operating capital
• Preparing for USDA loan applications or compliance
• Evaluating asset depreciation and loan amortization schedules
• Assessing whether an entity should be dissolved, scaled, or sold

Tracking depreciation for each entity’s equipment or infrastructure can be particularly important at year-end. A clear, monthly balance sheet also supports long-term forecasting and capital improvement planning.

3. Cash Flow Statement and Forecast

While P&L reports track profitability, the cash flow statement tells you how much actual cash moved in and out of your operation. For farmers managing multiple accounts or seasonal income swings, this is critical. Each month, review:

• Operating activities (crop sales, seed purchases, labor)
• Investing activities (equipment purchases, land improvements
• Financing activities (loan repayments, capital injections)

For family farms or ranchers who are spread thin during peak production seasons, automated tools like FarmRaise Tracks help you reconcile your transactions and keep your cash flow data updated in real time. The ability to forecast cash flow also means you can better prepare for big seasonal expenditures—think feed purchases or crop insurance premiums—months in advance.

Maintaining a monthly cash flow forecast also supports informed decisions around self-employment tax payments, hiring, and next year’s production planning.

4. Schedule F Reconciliation Report

Your Schedule F is the backbone of your tax return as a farmer. Reconciliations should not wait until tax season. By reviewing a monthly Schedule F category report, you can catch errors early, match transactions to IRS reporting categories, and avoid an end-of-year scramble.

Here’s what to focus on:

• Are expenses properly categorized for tax preparation?
• Are income entries supported by accurate invoices and bank deposits?
• Are transactions from your bookkeeping system (or spreadsheets) aligned with your accounting software?

FarmRaise helps farmers prepare for Schedule F by organizing expenses under familiar categories used by the IRS. Whether you operate as a sole proprietorship or a limited liability company, keeping this report current helps your accountant minimize your tax liability and keeps your records audit-ready.

It also helps ensure your depreciation, cost of goods sold, and allocations are accurate—saving both time and stress during the calendar year’s closeout.

5. Inter-Entity Allocation and Shared Expense Report

This one’s often overlooked, but it’s crucial for complex farm operations. If your entities share resources—such as labor, equipment, or land—you need to regularly document how those costs are allocated. A shared expense or allocation report helps you:

• Maintain accurate books for each business entity
• Justify cost-sharing arrangements during audits
• Generate accurate financial statements that reflect operational realities
• Avoid over- or under-reporting income and expenses for tax purposes

Examples include:

• Labor hours split between a hay operation and a cattle ranch
• Fertilizer applied to fields owned by different entities
• Equipment used across both a dairy farm and row crop production

An accurate allocation system ensures that each entity carries its fair share of the expense burden. Whether you're using spreadsheets or accounting software with integrations, automation here reduces the chances of error and supports consistent bookkeeping across the farm.

Bonus Tip: Standardize, Automate, and Streamline

When you're juggling multiple business entities, consistency is your best friend. Here’s how to make monthly reporting easier:

• Automate data capture: Use tools that pull transactions from your bank account or credit card directly into your accounting system. FarmRaise, for instance, supports integrations that reduce the need for manual data entry.
• Use enterprise tags: Whether you use QuickBooks, FarmRaise Tracks, or another farm accounting solution, tagging transactions by entity or enterprise makes reporting clean and quick.
• Set a recurring schedule: Make report generation a routine part of your calendar year. Monthly reporting helps you catch red flags early and avoid surprises at tax time.
• Leverage ratios and trends: Look at ratios like current assets to liabilities or net farm income over time to spot trends. These insights improve your decision-making around growth, investment, and debt.

Why It Matters

Running monthly reports may feel like extra work, especially in the middle of a busy production season. But the payoff is substantial: stronger financial management, better decision-making, cleaner records for tax returns, and peace of mind for business owners managing multiple enterprises.

Multi-entity farms are more common than ever—especially as agricultural businesses grow, diversify, or pass from one generation to the next. With the right systems in place, monthly reports become a powerful tool for stability and growth.

Whether you’re a startup operation learning the ropes or a seasoned producer looking to improve your processes, tools like FarmRaise Tracks offer scalable support that keeps your reporting on track and your books in order.

Final Thoughts

Monthly reporting is no longer optional—it’s essential for running a modern, multi-entity farm business. From Schedule F reconciliation to balance sheets and allocation tracking, these five reports equip you to make better financial decisions, satisfy lender requirements, stay IRS-compliant, and improve overall farm operations.

FarmRaise empowers farmers and ranchers to stay organized, prepare for tax time, and gain clarity on financial performance across the entire farm. Whether you rely on spreadsheets or robust accounting software, consistency and timeliness in reporting are key.

Ready to streamline your reports and get a real-time handle on your finances? Explore how FarmRaise can help automate your bookkeeping, track farm expenses by enterprise, and prepare for the year ahead.

Ready to get started? Sign up for FarmRaise today and start building a better future for your farm. Use code IT3H12B at checkout for 20% off or use this link to checkout now.